What Is E-Invoicing?

For almost any business owner, and here it doesn’t matter what size a business may be, cost savings and  operating at peak efficiency are always top priority. One area where the business owner can see dramatic cost savings is by replacing their traditional invoicing process with e-invoicing.

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What is E-invoicing?

With E-invoicing, most of the steps involved with traditional invoicing such as mailroom, post, printing, sorting and registration become unnecessary and obsolete.  The supplier can send electronic invoices right to the customer without all those steps necessary. In some cases, suppliers can save up to 70% on costs just from switching to electronic invoicing.

What makes e-invoicing in particular appealing is the fact that it is compatible with most existing forms of conventional invoicing. What this means is that a supplier does not need to acquire new technology to switch to electronic invoicing nor will there be any large financial investment required.

Modern e-invoicing systems take advantage of the fact that almost 90% of invoices today are created as electronic PDF files. Those documents can be read and then digitally processed. What this means is that the supplier simply emails a PDF invoice and  the customer will receive the electronic e-invoice data within minutes.

Any supplier can be an e-invoice supplier. With modern cloud-based e-invoice systems there is no reason to  worry since those systems can use  existing tools and processes seamlessly.  The significant cost savings and  faster and more effective operations make e-invoicing the recommended invoicing alternative for many types of businesses today.

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Choosing a Hosting Company For Your Small Business

web-hostingIf you happen to be a small business owner, chances are you may have a web site. And if you happen to own a web site, you will at some point also face the decision to go with a particular hosting company.

In my opinion, saving money on your hosting provider is a bad idea.

Many of the the “bargain” web hosting companies today are lacking in certain features that you as a small business owners would really such as added security need or they are simply unreliable. Yes you may save the one or the other buck by going with a cheap hosting company but what use has it if your web site will face outages or go down once it will see a good amount of traffic?

If you choose a reliable web hosting company such as Bluehost or Dreamhost you can always be sure that your web site will operate flawlessly. Those companies have a lot of experience in the hosting field, unlike many of the unreliable newcomers in the web hosting industry. Your business should be worth it that you go with a good web hosting company!

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PC Software You Cannot Be Without

If you have a Windows PC and use it at home, there are several software packages which I would consider mandatory.

The essential software you should definitely look into would be a solid back-up program along with a good anti-virus software.

For a good backup program I can highly recommend that you get EaseUS Todo Backup which is available in a free version.

The free version does everything you need to make backups on your computer except with some minor differences as compared to the paid version, such as that you cannot recover to dissimilar hardware.

See here http://www.todo-backup.com/home/home-backup/comparison.htm about the differences of the free and paid version.

Along with a good backup program, the other PC software you definitely want to get would be a good anti virus software program. I can recommend Kaspersky Anti Virus which is rather affordable. There is also several free Anti Virus software programs out there, such as Avira.

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Shipping Software For Small Businesses

 PC Software for the Small Business

Above software packages do a great job whether you use them personally or for your small business.

But as the owner of a business you may want to look into additional software, such as bookkeeping software, shipping software, account software and export software.

What type of software you want will obviously depend on the needs of your company and how complex management and organization tasks will be.

Some industries won’t have special requirements for accounting and book keeping software so you would be fine if you get the newest version of quickbooks or similar software.

For more specialized trades, such as the shipping business you might want to look into shipping software from Mansys or another reputable company.

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